In the digital era, data undeniably constitutes one of the key resources of businesses. Indeed, today, not only market giants are already leaning towards the digitization of documents and electronic flow of information. The numerous benefits and the necessity of processing and archiving large sets of data also make small and medium-sized companies decide on this solution. The transfer of most processes to digital space and the use of modern technologies brings great opportunities, but also risks – especially if the collected information ends up in the wrong hands.

Research clearly shows that over-simplified access to corporate data is a phenomenon that companies have been facing not since today. As early as 2014, the Ponemon Institute published a report Corporate Data: A Protected Asset or a Ticking Time Bomb?, which showed that 71% of employees had access to information that likely exceeded the scope of their permissions. . In 2021, meanwhile, Veritas Technologies presented the results of the survey on corporate data management. It turns out that only in the USA, as many as 68% of office workers admitted to sharing sensitive corporate information, and 58% had created personal copies of business data and shared it via instant messaging.

So it’s not surprising that many consumers are concerned about whether their private information is properly protected, and companies and institutions have made every effort to maintain the best possible security measures.

Despite the harsh penalties imposed on companies that have exposed sensitive data, still not all enterprises are taking sufficient steps to secure it. Whether negligence in this regard is due to a lack of understanding of the nature and importance of data protection or insufficient knowledge of how to properly construct security procedures, the consequences for both the company and its customers can be truly tragic.

Given the above, there is no doubt that building consumer confidence by creating and implementing effective data protection practices should be one of the most important elements of any business. Adequate security measures, including advanced technology, regular employee training and adherence to all data protection standards, are essential to ensure information security and build a good corporate image.

How does Plus Workflow take care of your company’s data?

Modern technologies play an important role in optimizing business processes However, it is worth noting that their appropriate use also makes it possible not only to prevent security breaches of the company from the outside, but, above all, to implement advanced and effective methods of data protection also inside the company.

Limiting unauthorized access

The Plus Workflow system was constructed to maximally limit access to data for unauthorized people. All processes take place based on a predefined workflow path. Adapting it to the organizational structure of the company, guarantees that each stage of the process is carried out in accordance with specific procedures and standards. This solution allows not only to increase operational efficiency, but also contributes to maintaining data consistency and integrity.

Moreover, all document operations are monitored and controlled, thus eliminating the risk of unauthorized access to sensitive data. It is impossible for an inappropriate person, for example, from another department or position, to modify or download company documentation. Authentication mechanisms and precise assignment of privileges ensure that all users can see only data to which they have been properly authorized.

Cloud solution

The complexity of the Plus Workflow system also allows the management of enterprise processes and documentation in a SaaS model – Software as a Service. As a result, it is possible to store all data in a private cloud, making this solution perfect for companies that do not want or have the ability to maintain their server infrastructure. Installation on Suncode servers guarantees the use of only proven and fully secure data centers.

Additionally, the system regularly and fully automatically backs up data. So there is no need to worry about losing or missing essential information.

Electronic document archive

The electronic archive plays a key role in ensuring the integrity, security, and availability of digitally stored information. Data confidentiality is secured through advanced encryption mechanisms, access control and activity monitoring, which reduce the risk of unauthorized access to the documentation. Similar to the cloud solution, the system automatically and systematically backups data, making it completely secure.

In addition, taking care of the procedures related to GDPR, the Plus Workflow system allows efficient deletion of parameters containing personal data in a way that does not lead to the loss of the entire document or process, but only to the clearing of predefined indexes. Thanks to this, even while meeting the legal requirements related to privacy protection, the company can maintain the integrity of the documentation and processes in the system, minimizing the risk of losing important information.

Today’s businesses, aware of the growing cyber threat and in line with privacy regulations, are increasingly investing in advanced security technologies and procedures. Electronic systems for managing business processes and documentation are becoming an essential part of a company’s security strategy. Employee access and authorization controls, activity monitoring and full regulatory compliance allow companies to effectively protect confidential information, while increasing the organization’s efficiency and flexibility. So it is worth to invest today in a Workflow class system that will support your enterprise in almost every aspect of its operations.

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