Suncode company for years has supported entrepreneurs in the digitization of their companies. We provide tools that enable business process optimization in your company, including logistics and production. It all starts when you realize that the organizational unit or the whole organization that you manage requires a revolution to adjust to the market needs. Usually, it consists of a few steps – from realizing the need for changes, defining the problem and essential works, to diagnosing the current state of a company. We may assist you at every stage of the implementation of the processes of risk management. We will drive the company to the elimination of ineffective activities that do not bring added value.
What is business process optimization?
Running a business involves a lot of responsibilities, making many decisions that have a real impact on the future of the company, and dealing with thousands of various types of documents. Business process optimization by implementing the BPM class system enables winning multiple benefits. These include maximizing profits, reducing costs, and increasing work efficiency through its automation. The management pertains to different areas of activity, such as collecting and data processing, gaining customers, organizing logistics and business, or recruiting employees. As you can see, you can try to implement the changes that will contribute to the enhancement of your company condition and allow adjusting it to the current standards, at almost every ground. But how to start? Many entrepreneurs do not know how business process optimization should look like. No wonder as it is a complex process that is best to conduct under the tutelage of specialists. Our team has knowledge, experience, and tools that help the companies maintain their position in the market.
The Plus Workflow for the electronic management of the flow of documents optimizes the business processes. How? The Plus Workflow is an intuitive system of the BPM class. In it, you can settle invoices, submit purchase requisitions, register correspondence, or store and order documentation in an electronic archive. One may say that it is an electronic office for your business. All the possibilities are available with just a “single-click”! Start optimizing your business processes today to fully use the potential of your enterprise (people, products, services).
When the processes of risk management and other company areas are conducted consciously and in controlled conditions, then the company is on the right track to the optimization of the enterprise. Even though it requires enormous engagement, the results of our clients and years of experience prove that it is worth undertaking. What is more, according to the research, the business processes efficiency is one of the pivotal factors that influence the financial results of an enterprise. Business processes are realized in every company, regardless of its size. However, not all of them have been identified, described, and properly ordered.
Suncode will solve all your problems. Unassisted diagnosis and establishment of problematic areas of an enterprise’s functioning is a very demanding task, which often requires specialist support. That is why we will be more than happy to help you – we always think outside the box and perform a thorough analysis of the business structure. Before we offer you the selected scheme of business processes optimization, we will conduct an audit to find the reason behind all of the problems. The main areas which most often require improvement are:
- productivity (better profits),
- effectiveness (cost reduction, profits increase).
Flexibility is essential to meet these goals. That is why we adjust the processes to a current situation of a given enterprise and its external environment. Only then do we have a chance to succeed.
The management of the business processes of an enterprise requires modelling and optimizing. Before implementing the organizational changes (e.g., processes’ perfection, ISO 9000 introduction) or IT systems (e.g., Workflow, ERP) occurs the preparation of the business process model.
The business processes modelling may be performed in a traditional form, with the use of a sheet of paper, or with the use of IT tools. To ensure the interpretation of the model by all its users, it may be reflected in one of many standardized notations (e.g., EPC, BPMN, UML).
Benefits resulting from the implementation of business processes
Perhaps you are not yet aware that your company also requires optimization of logistics or production processes to increase management efficiency. They function in every company but are not always officially named or described. What are the benefits of mapping areas for improvement and enhancing them by implementing new solutions?
- Higher effectiveness of operational actions – shorter tasks’ realization time, better time and resources management.
- Allocation of tasks and permissions to suitable users by their job position, taking into account the competencies.
- Increased control over processes, their costs, effects, agility, realization time.
- Better chances of success in a competitive market.
- Eliminating unnecessary, ineffective, and unprofitable activities and procedures.
- Organizing the company’s work on many levels – activities, collecting and segregating documents, archiving.
The aforementioned benefits refer to the enterprise but also its environment – employees, clients, and contractors. It is the recipient who will primarily benefit from the changes in the optimization of processes. How does it work? The efficient realization of procedures, quality standards, and the highest efficiency is equal to a shorter realization time of services or products. It also impacts price – it is lower, thanks to savings generated by a company.
From the co-workers’ point of view, a company that cares about the optimization of logistics processes is an attractive partner for long-term cooperation. Moreover, the employees gain on the procedures transparency, process realization pace, and work management efficiency. Because of the last group, the technique of the introduction of changes is almost as important as the optimization. We understand that these kinds of “revolutions” may cause insecurity or lack of approval. Suncode, however, is an experienced team, which has conducted multiple implementations. Many times, we help companies to optimize processes, introducing new technology, which results in digitization. We know how to conduct it without downtime, understandably for the employees. Conducting practical training on the Plus Workflow platform, none of the team members is left aside without help and lack of information. All the essential matters are shared during practical workshops – the users learn practical work directly on the system. This way of conducting training brings tangible benefits to employees in their later work.
Business process optimization with Suncode
Suncode representatives have extensive competencies and practical experience in the scope of modelling and optimizing various business processes. Moreover, they use modern and highly advanced tools. Process modelling can be performed using a standard methodology used by Suncode or profiled in terms of specific customer needs (e.g. implementation of an IT system).
The development of the process model allows optimizing it after joint analysis with the client. The process model also serves as the basis for the implementation of Workflow / BPM, DMS or ERP class IT systems. Additionally, a properly prepared model allows for its further development.
Stages of business process optimization
Before the optimization of the production or logistics processes, our experts adjust the suitable tools and methodology. All of that is possible thanks to the pre-implementation diagnosis of an enterprise situation and its crucial goals. It occurs in a few universally established steps:
- Defining the problem and developing a goal that we want to achieve together (usually based on a SMART methodology). It is an important stage, which helps to adjust the changes to the individual client’s needs.
- Diagnosis of the current state in terms of the effectiveness of goals realization, finding ineffective areas, and the process mapping.
- Development of an action strategy, taking into account the suggestions of Suncode experts, together with company representatives who are direct recipients of services. If necessary, we can plan changes to the organizational structure.
- Presentation of a schedule for the planning changes and deadline of work finalization.
- Implementation of the set standards and control over their flow.
We understand how important business processes optimization is. The cooperation with the Suncode specialists ensures the increase of your company competitiveness and attractiveness in the eyes of clients and investors. It will also become a desirable workplace. Regardless of what aspects you care about the most, with our help, you will achieve your goals. Multi-track changes will have a positive impact on the effectiveness and risk management processes. The comfort of workers in the external and internal structures of a company will improve too. Please do not hesitate to contact us.