The basis of business communication is documents of all kinds. Not surprisingly, one of the key elements of digital transformation is the introduction of electronic document flow. Companies are eager to use this solution because it not only facilitates the flow of information within the organization but also allows them to conveniently manage many business processes.

Suncode, following the idea of going paperless, has been offering a reliable BPM-class solution in the form of the Plus Workflow system, which allows not only to digitize the company’s documentation and electronic document flow but also to optimize business processes and information exchange between employees.

How does the electronic document flow work?

Electronic Document Flow is a document management system that enables the electronic processing, transmission, monitoring, and storage of documents. In contrast to its traditional, paper-based form, it is based on digital technology, thereby enabling the immediate flow of information between different participants in the process. The reflected organizational structure determines the course of business processes. Constructing the appropriate paths according to which tasks are carried out in the company allows assigning the appropriate employees to specific stages of the process. Thanks to this, the document flow takes place in a specific order, passing through the required process paths.

Electronic document flow with the Plus Workflow

Our Low-Code Plus Workflow system is a tool that aids organizations in handling business procedures and documentation. It enables electronic document workflow and the automation of business processes. Already during the pre-implementation analysis, our consultants indicate the areas whose optimization will bring the most beneficial results. In cooperation with the customers, guided by their needs, we customize the appearance and functionality of the system. As a result, it is possible to introduce an electronic document flow covering all the most important areas of the company. Wide application makes the Plus Workflow suitable for any department of the company, from accounting or HR, through production and distribution, to sales and advertising.

Electronic document flow also improves daily work in the organization; the possibility of integrating the Plus Workflow system with other external systems allows two-way transfer of information between them and automatic completion of data in the forms. Thanks to this, the implementation of processes is accelerated, and the employee responsible for manual search and transcription of data is relieved.

Picture 1. Electronic document flow in the Plus Workflow

Benefits of implementing the Plus Workflow for electronic document flow

With increasing amounts of data, electronic workflow is becoming a key component of a company’s strategy, supporting both daily operations and strategic growth objectives. Its flexibility and scalability make it an indispensable tool in today’s business environment, enabling companies to adapt to changing market needs. Among the key benefits of electronic workflow are:

  • Increase in enterprise efficiency;
  • Reduced process execution time;
  • Improved communication;
  • 24/7 access to documentation and processes;
  • Simplicity of use;
  • Enhanced data security;
  • Improved search and indexing;
  • Reduced monotony at work;
  • Saving space;
  • Reduced human error;
  • Improved control over processes;
  • Reduction of costs;
  • Positive environmental impact.

Electronic document flow is not only a step toward increasing operational efficiency but also promotes sustainability by reducing paper consumption and the carbon footprint associated with traditional document workflows. Modern systems also enable monitoring and data analysis, allowing companies to better understand and optimize business processes. As a result, companies can react faster to market changes and compete more effectively, which is crucial in today’s dynamic business environment. Moreover, electronic workflow not only streamlines day-to-day operations but also lays the foundation for innovative solutions and digital transformation, enabling companies to better adapt to the challenges of the future.